Privacy Policy

Definitions

Hiring Circle is a trading style of Richards Wallis Ltd – a company incorporated in England, registered company number 09309066, with registered address 20 Alyth Road, Bournemouth, BH3 7DG.

This platform www.hiringcircle.co.uk (“the Platform”) is owned and managed by Richards Wallis Ltd.

For the purposes of data protection law, including the UK Data Protection Act 1998 (“DPA”) and the EU General Data Protection Regulation (EU) 2016/679 (“GDPR”), Richards Wallis Limited is a data controller and is registered with the Information Commissioner’s Office with notification number ZA220260.

This privacy policy applies to the personal information we collect from our Platform, or in any way that it is provided to us as part of our services.

References to “you” “your” or other similar terms are construed accordingly.

The terms “we”, “us”, or other similar terms used in this Privacy Policy shall mean Richards Wallis Ltd or any parent, subsidiaries, affiliates, officers, directors, agents and employees of Richards Wallis Ltd.

This policy should be read in conjunction with our Employer and Candidate Terms (“Terms”).

By accessing the website and/or submitting your personal information, you consent to the use of your information as set out in this Privacy Policy.

What information do we collect about you?

We may collect information about you directly by phone, e-mail, face-to-face meeting, through information available in the public domain (including for the avoidance of doubt social media platforms such as LinkedIn, Facebook and Twitter), from third parties or as we otherwise deem necessary.

When registering and applying for roles through the Platform you will be required to provide certain personal information – as identified at the time.  This will include, but not be limited to, your name, work status, employment history and contact details.

How we use your personal information

We will only process your information in the ways we describe in this Privacy Policy. If you think the information we hold about you is incorrect, you can contact us to correct it.

When you create an account and provide your personal information you consent to us processing your personal information (or personal data, as defined in the Data Protection Act 1998 and the General Data Protection Regulation 2016/679).

We may use your information to create an account, create alerts for jobs we believe may be suitable, assess your appropriateness for particular roles and provide the services of the Platform.

You agree that we may use your personal information to contact you via email, telephone, direct mail or other means of communication.

Until you apply for a specific role – we will not share your personal information with any Employers.  At that point we will provide the information as set out in our Terms.

We may contact you via email, phone and mail for the purposes envisaged by the Terms.  You can manage your preferences for direct marketing on the Platform when logged in, by using the link included in emails or by contacting us at hello@hiringcircle.co.uk.

We will not disclose your personal information except as provided for in this Privacy Policy and under the following limited circumstances:

  • as necessary to provide the services that you have requested.
  • when we believe the law requires it.
  • to third parties who perform functions on our behalf (including professional advisors, IT consultants, accountants and other service providers).
  • we may share, transfer or disclose the personal information in our databases and server logs in the event of our flotation on a stock exchange, sale, merger, reorganisation, dissolution, disposal of all or part of our assets or similar event. We will inform you of any such transfer or disclosure as required by law.

Where appropriate, before disclosing personal information to a third party, we will enter into an appropriate contract to require the third party to take adequate precautions to protect that information and to comply with applicable law.

Role of Employers

Upon applying for a role – your information will be passed to the Employer.

Organisations receiving personal data from us will also become Data Controllers and have their own obligations to protect personal data.  You should ensure that you agree to their privacy policies before applying for any role posted on the Platform.  If you unable to obtain their latest policy please contact hello@hiringcircle.co.uk before applying and we will request the latest privacy policy from them.

We are not responsible for an Employer’s processing of such personal data.

How long do we keep your personal data for?

We will only retain your information for as long as necessary to fulfil the purposes for which we collected it, in accordance with your instructions or as may be required to satisfy any legal, accounting or reporting requirements. Your information will be deleted after five years of your last log-in.

What is the legal basis under the GDPR for our use of your data?

The GDPR provide six lawful bases for processing personal data.  The primary grounds upon which we would expect to process your data are:

Consent – by using our Platform and agreeing to our Terms, including this Privacy Policy, you are consenting to our data processing.  You can remove this consent at any time.

Fulfilment of our contractual obligations to you. We would not expect to be able to fulfil our role set out in the Terms without processing your personal data;

Compliance with a legal obligation. We are subject to certain legal requirements which may require us to process your information. We may also be obliged by law to disclose your information to a regulatory body or law enforcement body;

Legitimate interests. We may need to process your information for the purposes of legitimate interests, provided that we have established that those interests are not overridden by your rights and freedoms;

Your Rights

The GDPR provides the following rights for individuals with regard to their personal information.  Below is a summary and for more information please contact the relevant data regulator.

The right to be informed – Individuals have the right to be informed about the collection and use of their personal data;

The right of access – Individuals have the right to be provided with information including: purposes for processing their personal data; retention periods for that personal data; and who it will be shared with.

The right to rectification – Individuals have the right to have inaccurate personal data rectified or completed if it is incomplete.

The right to erasure – Individuals have the right to have personal data erased – also known as the ‘the right to be forgotten’.

The right to restrict processing – Individuals have the right to request the restriction or suppression of their personal data.

The right to data portability – Individuals have the right to data portability which allows them to obtain and reuse their personal data for their own purposes across different services.

The right to object – Individuals have the right to object to the processing of their personal data in certain circumstances. Individuals have an absolute right to stop their data being used for direct marketing.

Rights in relation to automated decision making and profiling.  Individuals have certain right around data being used for automated decision making – we do not undertake automated decision making

If you wish to exercise any of these rights in relation to personal information we are processing – you can contact us in writing to our registered office or via email at hello@hiringcircle.co.uk

Complaints

If you feel that we are not complying with the data protection regulations or have any concerns – in the first instance please contact us so that we can attempt to resolve the issue for you.  You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk).

Security

We are based in the UK. All data we collect will be stored in the European Economic Area (EEA).

We are committed to protecting the security of your personal information and use a number of measures to protect it. This includes, but is not limited to: regular employee education; data protection and information security policies; firewalls; self-service password recovery; access rights management; and encryption to protect data in transit protected using HTTPS which is required for all users.

Changes to this Privacy Policy

We may change the Privacy Policy from time to time.  The latest Privacy Policy will be posted on the website so please review the latest version.

Cookies

The Platform uses “cookies” to help you personalise your online experience. A cookie is a text file that is placed by us or our remarketing partners on your hard drive by a web page server. Our cookies do not run programs or deliver viruses to your computer. Cookies are uniquely assigned to your computer and can only be read by a web server in the domain that issued the cookie to your computer.

One of the primary purposes of cookies is to provide a convenient feature to save you time. The cookie tells the server that you have returned to a specific page. For example, if you personalise the website pages, or register with the Platform, a cookie helps the Platform recall your specific information on subsequent visits. This simplifies the process of recording your Personal Information. When you return to the Platform, the information you previously provided can be retrieved, so you can easily use the Platform features that you customised.

We may place the following cookies:

  • Strictly necessary cookies. These are cookies that are required for the operation of the Website and Platform. They include, for example, cookies that enable you to log into secure areas of our Platform.
  • Analytical/performance cookies. They allow us to recognise and count the number of visitors and to see how visitors move around the Platform when they are using it. This helps us to improve the way our Platform works, for example, by ensuring that users are finding what they are looking for easily.
  • Functionality cookies. These are used to recognise you when you return to the Platform. This enables us to personalise our content for you, greet you by name and remember your preferences.
  • Targeting cookies. These cookies record your visit to the Platform, the pages you have visited and the links you have followed. We will use this information to make our Platform more relevant to your interests and for remarketing as described below.

If you want to check or change what types of cookies you accept, this can usually be done within your browser settings. Please note that third parties (including, for example, advertising networks and providers of external services like web traffic analysis services) may also use cookies, over which we have no control.

How to reject cookies

If you do not want to receive cookies, you can usually choose to opt-out by modifying your browser settings to decline them. If you choose to decline cookies, you may not be able to access all or parts of, or to fully experience the interactive features of the Platform.

For more information generally on cookies, including how to disable them, please refer to aboutcookies.org. This site also provides details on how to delete cookies from your computer.